Apply For A Stall Space At

WEDOYOGA Festival

We're always on the lookout for awesome brands from the worlds of food, fitness, wellness and travel. If you're interested in getting involved in WEDOYOGA  Festival, please complete the stall application.​

Applying for a Stall Space

We welcome all independent traders, small business and ethical companies to trade at our Summer Festival in Letchworth Garden City. Please follow the steps:

  • Please click on the button below, you will be lead to a stall booking form, fill this form out.

  • When you are happy with the details, please click on the booking form link and submit the completed form

  • After you submit the form, we will email over an invoice for the stall booking fee via email. Please pay our invoice to WEDOYOGA. Your stall space is confirmed only after you have made the payment

If you have any questions, please email us on hello@wedoyoga.co.uk. To stay updated with our festivals, please like our facebook page as we announce all of our festivals here.

Terms & Conditions For Stallholders

WEDOYOGA may exclude, without refund, any person or stall who fails to comply with the following Terms and Conditions:

Indemnity:


The stallholder hereby jointly and severally indemnifies WEDOYOGA and its management from and against any loss, costs or damages (whether direct or indirect) in any way arising out of the stallholders business or use of the site. This indemnity is absolute and unconditional, and the obligations of the stallholders shall not be released, discharged, modified, impaired or affected in any manner whatsoever.

WEDOYOGA shall not be liable to the stallholder for any loss of profit, loss of business or consequential loss of the stallholder however caused.

Health & Safety Policy

Exhibitors are responsible for insurance, risk assessments, allergy awareness, health & safety hygiene certificates & standards. If you wish to serve food or drink in any form at this event (including sampling and catering) you must:

  1. Be registered with local authority and have food safety management system in place

  2. Be insured against public, product and employers liability (as applicable)

  3. Ensure that all the electrical appliances that you are using are under warranty or P.A.T. tested

  4. Provide adequate hygiene facilities on your stall
     

All traders must comply with local fire, health and safety regulations. Stallholder must not block any emergency exits at the venue. Stallholders are required to familiarise themselves with emergency exits upon arrival at the venue.

Any Exhibitors or contractors causing damage to any part of an event site or any other area will be liable to the cost of reinstatement.

Allergy labels: To ensure no undesirable allergic reactions to certain food ingredients from members of the public, we demand that stallholders clearly label the ingredients in their produce that could cause allergic reactions (e.g. soya, nuts, gluten, etc).

 

Environmental Policy

All food/drink stalls are required to use only eco-friendly plates/cutlery/cups etc. If any stallholder does not follow this requirement, they risk getting banned from WEDOYOGA's future events

 

Filming and Photography Waiver
When you enter a WEDOYOGA event or program, you enter an area where photography, audio, and video recording may occur. By entering the event premises, you consent to interview(s), photography, audio recording, video recording and its/their release, publication, exhibition, or reproduction to be used for news, web casts, promotional purposes, telecasts, advertising, inclusion on websites, social media, or any other purpose by WEDOYOGA. Images, photos and/or videos may be used to promote similar WEDOYOGA events in the future.

You release WEDOYOGA, its officers and employees, and each and all persons involved from any liability connected with the taking, recording, digitizing, or publication and use of interviews, photographs, computer images, video and/or or sound recordings. By entering the event premises, you waive all rights you may have to any claims for payment or royalties in connection with any use, exhibition, streaming, webcasting, televising, or other publication of these materials, regardless of the purpose or sponsoring of such use, exhibiting, broadcasting, webcasting, or other publication irrespective of whether a fee for admission or sponsorship is charged.

You also waive any right to inspect or approve any photo, video, or audio recording taken by WEDOYOGA or the person or entity designated to do so by Yogific.

 

Cancellation Policy
Once paid, the stall fee is non-refundable. It is the stallholder’s responsibility to arrive at the venue on time for the event and stallholders who do not turn up for whatever reasons cannot demand full or partial refunds of their stall fees. They also are not entitled to get free stall spaces or discounts for the future events. However, traders can sub-let/transfer their stall spaces to others with prior approval from WEDOYOGA. In such cases it is stallholder’s responsibility to find a substitute and it is mandatory to seek WEDOYOGA’s approval, because it must be verified whether the other trader meets all the guidelines.

Full refunds (minus the booking fee) shall be issued by WEDOYOGA only if the event is cancelled. If the event is postponed (ie not cancelled), and the stallholder wishes to cancel their stall, WEDOYOGA will refund the payment after deducting the booking fee plus an admin fee of £7.50. Events are postponed only in extreme circumstances. Postponing or cancelling the event incurs financial loss to WEDOYOGA. Also, booking fee is levied by the payment platform and is thus non-refundable. 

 

Privacy Policy
WEDOYOGA respects and values the privacy of our customers and we are committed to protecting your personal information. All information provided is kept confidential and is collected by a secure database not accessible to the public. WEDOYOGA does not sell, rent or trade customer data to or with third parties.

GDPR Policy: WEDOYOGA keeps the data given by you such as your businesses details and contact information securely and doesn’t share it with third parties. WEDOYOGA sends out emails to traders to keep them informed about the upcoming events. However, the traders can opt out by clicking ‘unsubscribe’ button in the email at any time.

In addition to the above:

  1. WEDOYOGA takes no responsibility for lost or damaged property.

  2. WEDOYOGA reserves the right to change the flow of event and conditions for stalls without notice.

  3. Refunds will not be given for line up alterations/changes unless and until deemed necessary by WEDOYOGA.

  4. WEDOYOGA reserves the right to refuse entry to any stallholder if the stallholder poses any risk to public safety.

  5. WEDOYOGA has zero tolerance towards harassment of any kind (sexual, racial, religious or otherwise). If the stallholder harasses a visitor, a fellow stallholder or a member of WEDOYOGA staff or volunteers through physical or verbal actions including telephone and electronic communication channels, WEDOYOGA reserves the right to refuse entry and/or remove the offender from the event.

  6. WEDOYOGA can be contacted by via email: hello@wedoyoga.co.uk. The stallholders can not contact WEDOYOGA via phone. No information about the stall will be shared over phone. WEDOYOGA reserves the right to record all written communication with the stallholders. However, if a stallholder has disability that bars them from communicating via email, phone conversation is possible.

  7. Stallholders are required to agree with additional event-specific terms & conditions which will be communicated by WEDOYOGA via email.

  8. WEDOYOGA reserves the right to cancel a stall even after the payment has been made. If this happens, the stallholder will be notified ASAP and 100% refund shall be given by WEDOYOGA. The grounds of refusal may include, but are not limited to duplicate stalls, undesirable conduct of stallholder, non-alignment of the stallholder’s business practices with WEDOYOGA ethos etc.

  9. The booking fee is levied on all orders made through our ticketing service by the payment gateway. Booking fee is varied and depends on the total amount, but not the payment method.

  10. WEDOYOGA takes utmost care to not have more than one stall selling products by the same MLM companies such as doTerra, Tropic, Norwex, Arbonne, NYR, Ringana Forever Living etc. However, WEDOYOGA cannot guarantee the same for broad product categories. For example, there could be more than one stall selling different ranges of skincare products, crystals, salt, clothing etc.

  11. WEDOYOGA reserves the right to change its terms and conditions any time.

  12. Any disputes arising on the day of the event must be raised with the festival manager on the ground. The decision of the festival manager will be deemed final. Formal complaints can be submitted to hello@wedoyoga.co.uk and will be looked into by WEDOYOGA staff after the event is over.

  13. The resources such as tables and plug points will be granted to the stallholder according to their booking. Traders, who are found occupying more space than they originally booked, will be asked to pay for the additional space or reduce the size of their stall. Attempts to encroach on fellow stallholder spaces will be considered as a violation of the terms and conditions, and may result in removal from the event without a refund.

  14. Stallholder is responsible for setting up, operating and breaking down their stall, and keeping their stall space clean and tidy. WEDOYOGA staff or volunteers should not be involved in any of such activities, especially carrying goods or equipment, or manning the stall.

  15. WEDOYOGA reserves the right to change the ticket prices, booking fees and stall prices at any time without notice.

  16. These Terms are subject to change without prior notice